The Epithermal Gold 2012 International Study Tour visited a representative selection of the significant examples, and the different styles, of epithermal gold deposits in the western Pacific, from Japan in the north to Papua New Guinea in the south.
Participants had the option of taking either the full tour -or- any 3 or more days up to the full tour as suited their availability and interest.
Those commencing at the beginning of the Tour assembled in Fukuoka, Kyushu, Japan, at 6:30 pm on the evening of Friday 11 May, at the meeting point advised by Porter GeoConsultancy (PGC) approximately two weeks prior to the start of the tour.
The tour technical program ended in Port Moresby, Papua New Guinea, on the evening of Thursday 31 May, 2012.
For those who took less than the full tour, start and end points and dates were advised on confirmation of their registration. Alternate start and/or end points included Fukuoka in Japan, Manila in the Philippines, Bangkok in Thailand, Singapore, Jakarta and Denpasar in Indonesia, and Port Moresby in PNG.
During the tour, PGC arranged all surface travel and booked all scheduled airline and charter flights, i.e., between the start and end points of the block of days or full tour nominated by the participant on their registration form.
To optimise the time spent looking at rocks versus travelling, and to avoid long transfers on poor/unsafe roads air charter flights were necessary to access some sites.
Before and after the tour, each participant was responsible for all of their own accommodation and travel arrangements and costs to get to the start point, and from the end point of the block of days or full tour for which the participant was registered.
The Tour Fees included the cost of all surface travel from when each participant joined the tour to when they left, all costs associated with the tour, namely development, organisation, escorting the tour, mine visits, seminars/workshops, venues, technical translators/geologists, expert consultants time & expenses, background literature, tour packs, introductory dinners, etc.
Air Fares for both scheduled airline and charter flights booked by PGC and flown by each participant between joining and leaving the tour were an additional charge. Air fares for scheduled airline flights were charged at cost with any difference between the estimates charged and the final actual cost, settled at the end of the tour.
The Tour Fees and Air Fares were paid to PGC by the due date specified on the invoice (which was generally within 14 days - but may be up to 30 days for early registrations - after the date of the confirmation letter), but not less than one month before the commencement of the Tour. In the event of late registration, fees and fares had to be received before the commencement of the block of days or full tour nominated by the participant.
All accommodation reservations for each participant between the start and end dates/times of their tour were made by PGC. However, all accommodation costs had to be paid by the participants on checkout during the tour and NOT by PGC. Participants were also responsible for paying for their own meals (except the Introductory Dinner) and other personal incidentals while on tour.
As part of the tour, each participant received a comprehensive collection of literature to read prior to commencement or during the tour. These papers covered the regional geology and distribution of mineralisation in the areas being considered, as well as descriptions of the individual deposits to be studied and other selected examples in the regions visited.
Approximately two weeks prior to the commencement of the tour, participants were also be provided with a detailed itinerary with accommodation information, including the street and E-mail address, phone and fax numbers and tariff for each hotel. All they needed bring are their field gear, personal affects, and credit card/travellers cheques, ATM cards or cash to pay for accommodation and meals.
Tour places were limited, e.g., a maximum quota of 8 participants was been set by the mines to be visited in Japan. Consequently it was advisable to register early to guarantee a place.