The AMF arranged all travel from when each participant joined the tour until they left it, including surface and any scheduled airline travel. The cost of this travel was covered by the AMF Tour Fees and by Air Fares charges. AMF Tour Fees had to be paid to the AMF within two weeks after confirmation of registration. The air fares were charged at cost and had to be paid at the same time as the AMF Tour Fees.
Participants were responsible for their own travel to the start point and from the end point of their tour.
For those starting at the beginning of Module 1 - Proterozoic Cu, Zn & Pb, the tour commenced in Kitwe, Zambia at 6:00 pm on Sunday 10 June 2001. Participants had to arrange and fund their own travel to be in Kitwe by that date and time. They assembled at the hotel where rooms were booked for their stay in Kitwe from that night (as reserved by the AMF), the details of which were provided approximately 2 weeks prior to commencement. The pre-tour confidential AMIRA Sponsors Meeting was held from 8:00 o'clock on the morning of Monday 11 June. Those who took Module 1 Part A ONLY (the Zambian Copper Belt) finished on the evening of Saturday 16 June, with a hotel room having been reserved for them that night also. From check out next morning, Sunday 17 June, they were responsible for arranging and paying for all of their own accommodation and travel.
Those continuing on to Module 1 Part B (Pb-Zn-Cu dominated deposits in the Northern Cape Province of South Africa and in southern Namibia), had their travel on Sunday 17 arranged through to Johannesburg by the AMF. All new participants who joined the tour at the commencement of Module 1 Part B had to arrange and pay for their own travel to be in Johannesburg by 6:30 pm on Sunday 17 June, where they assembled in the hotel reserved for them by the AMF for that night, as notified approximately 3 weeks prior to that date. Those leaving the tour at the end of Module 1 Part B arranged and paid for their own travel and accommodation from arrival at Johannesburg airport at approximately 7:30 pm on Sunday 24 June.
Those taking Module 2 ONLY (Mafic Intrusion Related PGE, Cr, V, Ni & Cu) made their own travel arrangements to be in Johannesburg by 9:00 pm on Sunday 24 June to rendezvous with the continuing group at the hotel reserved for them for that night, as notified approximately 3 weeks prior to that date. The tour ended at a Johannesburg hotel where accommodation was reserved for the night of Thursday 5 July. Again, all participants were responsible for all of their own accommodation and travel from check out next morning, Friday 6 July, 2001.
All accommodation reservations were made by the AMF at group discount rates between the start and end dates/times as specified above. However all accommodation costs were paid by the participants on checkout during the tour and NOT by the AMF.
Participants were also responsible for paying for their meals (except the Introductory Dinners) and other personal incidentals while on tour.
As part of the tour, participants received a comprehensive collection of literature to read prior to commencement or during the trip. These covered the regional geology and distribution of mineralisation in the regions being considered, as well as descriptions of the individual deposits visited. Approximately two weeks prior to the commencement of the tour, participants were also given a detailed itinerary with accommodation information, including the street address, phone and fax numbers and costs. All they needed to bring were their field gear, personal affects, and credit card/travellers cheques to pay for accommodation and meals.
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